Students are subject to disciplinary action if they intentionally or unintentionally participate in any of the following activities:
- Representing someone else’s work or ideas, including those copied from online searches, as their own (plagiarism).
- Using inappropriate or prohibited aids for examinations or graded assignments, including but not limited to others’ answers, notes, phone or other electronic devices, and test files (cheating).
- Submitting work from another class without written instructor permission from both classes.
- Note that instructors may submit a selection of papers each term to review potential student plagiarism. The penalty for first offense may include failure of the assignment. A second offense may result in a conduct hearing with possible outcomes of course failure, academic dismissal, or suspension and other sanctions.
- Using generative artificial intelligence (AI) tools may be considered plagiarism under some circumstances, and plagiarism policies may apply to the use of AI.
While the College is generally open admission, some programs of study are restricted to a limited number of applicants. The College has also established procedures for the admission of minors (persons under age 18 on the first day of classes for a given term). Contact Student Services for more information.
Students who have been inactive with Klamath Community College for five terms will need to be readmitted to the College before enrolling in courses.
Students should add and drop classes online when possible. New students register in person or online virtually with a Student Services Advisor. For in person registration, submit an add/drop form to Student Services in Founders Hall by the published deadline. Adding a class after the first-class meeting requires instructor approval, and students may not add after the first week of a term. Adding or dropping classes may affect financial aid or veteran benefits, so students should consult with Financial Aid or Veterans Services. After the drop deadline, students are financially and academically responsible for all classes they are enrolled in. Students can withdraw from classes by the withdrawal deadline without a refund. See “Withdrawals” below.
Web registration is only available to students who have previously enrolled in a class at KCC. Before registering online, students are required to meet with an advisor. For online registration, KCC must have the student’s correct full name, Social Security number, and date of birth in the computer system. Students with holds cannot register online until the hold is cleared. See Student Services in Founders Hall for information about registration or academic holds.
If a student does not have internet access, computers are available in the Learning Resource Center in Founders Hall and study areas in Building 6 and Work Skills Technology Center.
Alert: If a student does not attend or stops attending a course, he/she is not automatically dropped from the course. Students must file the official forms in Student Services. Though instructors may notify Student Services to drop students who are absent, or who have never attended or participated in a class, students are still responsible for making sure classes are officially dropped from their records.
Students must officially withdraw from classes in Student Services by the published deadline, since not attending without officially dropping classes will result in failing grades or a grade that represents what coursework was done. Withdrawals (W grades) show on official transcripts and are preferable to failing grades. See also “Adding/Dropping Classes” above.
Students who withdraw should meet with Student Services to be sure the withdrawal is recorded, to check for outstanding charges and fees, and to find out if withdrawing requires repayment of any financial aid.
Alert: Though instructors notify Student Services to drop students who are no-shows during the first week of a term, it is each student’s responsibility to make sure the drop is officially finalized to avoid being billed for a class and receiving a failing grade.
Animals
Klamath Community College allows individuals with a disability to use a service animal in KCC’s facilities and on KCC’s campuses in compliance with state and federal law. KCC will allow an individual with a disability to use service animals in KCC’s facilities and on KCC’s campuses if the animal has been individually trained to do work or perform tasks for the benefit of the individual with a disability and KCC has determined, based on the assessment factors provided in this procedure, that a reasonable accommodation can be made.
KCC will allow an individual with a disability to be accompanied by their service animal in all areas of KCC’s facilities where members of the public, invitees, clients, customers, patrons, or participants in services, programs, or activities, as relevant, are allowed to go.
These procedures shall also apply to an individual training a service animal.
KCC Faculty and Staff may inquire with the Legal Counsel if certain animals have been approved to be on campus.
Persons who wish to receive approval for animals whose assistance purpose is not readily apparent may contact the Legal Counsel for approval. Please call 541-880-2224 for an appointment.
Federal financial aid, the Veterans Administration, and other financial providers require Klamath Community College to monitor and report attendance. Students are responsible for attending all classes and laboratories, to communicate with instructors, and if absent, to acquire the materials and information that were missed.
Only students who have officially registered may attend classes, though students on waitlists may attend the wait-listed class during the first week of the term. Starting the second week of the term, the student’s name must appear as enrolled on the class roster or the student cannot attend.
Children are defined as persons under the age of 18 who are not enrolled in a class. Guests are adults not enrolled in a class. Klamath Community College is an adult learning environment designed for students 18 or older. Individuals under 18 must follow special admissions procedures to become students.
- Children must be under direct supervision and control of a parent or guardian.
- At no time may children move around college premises independently.
- Children must not cause disruption.
- If a child is found unattended, college staff will take appropriate action, which may include notifying law enforcement.
- Children are not allowed in labs or instructional areas where hazardous materials or dangerous equipment are present.
- Children are restricted from the Learning Resource Center, computer labs, maintenance shops, construction areas, and any hazardous areas.
- Children are not allowed in any class meetings.
- Children with infectious illnesses may not be on college premises.
- Guests are not permitted in classes except with instructor permission.
- KCC retains the right to ask any person to leave college premises at any time.
- Concerns regarding the presence of children or guests on campus are taken to the instructor, campus security, the vice president of Academic Affairs, or the vice president of Student Affairs.
College Premises Defined
The College’s premises are any building, room, outdoor space, or vehicle that is owned, rented, leased, or used by the College. Students must follow college policies, procedures, and code of conduct when on college premises, including at off-campus events and activities that are sponsored or controlled by the College.
Klamath Community College offers credit for prior learning (CPL) in which credit is granted for formalized learning experiences or job skills training. Types of credit for prior learning include credit by exam (CLEP, DANTES, etc.), industry certification, challenge exam, military credit (ACE Credit Recommendation Service), portfolios, and professional licensure.
Credit for prior learning (CPL) requirements:
- CPL may be awarded to KCC students who can demonstrate college-level learning in subject areas that KCC offers.
- Must be directly applicable to meet requirements for general education, a certificate, a degree, or electives as outlined by KCC’s academic catalog.
- May not be used to meet the college residency requirement.
- Student must have earned 12 credits at KCC before CPL can be awarded.
- KCC offers two types of CPL: institutionally assessed and externally assessed; these are defined below.
1) Institutionally Assessed CPL
KCC considers this type of credit to be prior experiential learning which, according to accreditation standards, shall not exceed 25% of the credits applied to a degree or certificate. Institutionally assessed CPL is awarded through the course challenge process and may include: examinations, portfolio evaluations, or performance evaluations.
Institutionally assessed CPL is awarded for active KCC courses. The course challenge fee is $35. Not all courses can be challenged. Students who believe that they satisfy the content and outcome objectives of a current KCC course must obtain the approval of the appropriate faculty program or discipline lead to challenge the course. Students cannot challenge courses in which they are currently enrolled or that already appear on their transcripts. A course may only be challenged once. The Faculty program or discipline lead will establish the challenge measurement and assess whether a student has met the course content and outcome objectives so that credit can be awarded.
2) Externally Assessed CPL
According to accreditation standards, externally assessed CPL is not considered credit for prior experiential learning so it is not subject to the 25% limit on the credits applied to a degree or certificate. Externally assessed CPL is awarded for learning that has been assessed outside the traditional college setting. Examples of external assessments that may warrant the awarding of CPL include
- industry certifications (e.g., CDA, CPR, Journeyman)
- professional licensure
- ACE-recommended credit for corporate courses or exams, Joint Services Transcripts (JST) coursework, or military occupations (MOS)
- College Level Examination Program (CLEP)
- DANTES Subject Standardized Tests (DSST)
Externally assessed CPL is awarded in subject areas that KCC offers and may include specific course numbers or elective credit in that subject area. The program or discipline lead shall recommend the amount of credit awarded. Students are responsible for providing official transcripts, score reports, certifications, or any documents required for conducting a CPL evaluation. Externally assessed CPL is transcribed in the same manner as transfer credit.
Hazing is not permitted at Klamath Community College. No individual, student organization, club, team, or any other College-affiliated student group is permitted to plan, engage in, or condone hazing, on or off the Klamath Community College campus.
KCC encourages all members of the College community who believe they have witnessed, experienced, or are aware of conduct that violates this policy to report the violation to the student conduct officer. Should the College become aware of hazing by a student organization or any of its members, the College may immediately suspend the organization or group pending an investigation into the allegations. Allegations of hazing are resolved in accordance with the student conduct process. Students and/or student organizations found responsible for violating this policy are subject to the full range of disciplinary sanctions.
Official college communications rely on students using their Klamath Community College student email address.
Video: How to: Forward Student and Canvas Emails to your primary/personal Account.
Klamath Community College will:
- Designate staff as necessary to ensure coordination and maintenance of the College’s electronic communications system.
- Provide staff training in the appropriate use of the College’s system, including copies of the College network policy and administrative regulations. Staff will provide similar training to authorized system users.
- Cooperate fully with local, state or federal officials in any investigation relating to misuse of the College’s system.
- Use only properly licensed software, audio or video media purchased by the College or approved for use by the College. The College will comply with the requirements of law regarding the use, reproduction and distribution of copyrighted works with applicable provisions of use or license agreements.
- Retain ownership and control of its computers, hardware, software and data at all times. Maintain system integrity by monitoring network etiquette and ensuring that those authorized to use the College’s system comply with board policy, administrative regulations, and law.
- Authorized access to the College’s system is granted to KCC employees, current KCC students, and other authorized college agents.
- Users do not own accounts on College computers, but are granted the privilege of exclusive use. Users may not share their accounts with others, and must keep account passwords confidential. Each account granted on a College system is the responsibility of the individual who applies for the account.
- The College’s network is primarily for educational use.
- Users may be permitted to use the College’s system to conduct business related to the management or instructional needs of the College, or to conduct research related to education consistent with the College’s mission and goals. All use must be consistent with the general use prohibitions and guidelines/etiquette set forth in this administrative regulation.
Student Information System Access
Access is authorized for:
- KCC employees
- Students when under the supervision of staff
- Other college-authorized agents
Use Prohibitions, Guidelines, and Etiquette
Operation of the College’s system relies upon the proper conduct and appropriate use of system users. Students, staff and others granted system access are responsible for adhering to the following prohibitions and guidelines which require legal, ethical and efficient utilization of the College’s system.
- This document serves to inform system users that files and other information, including email, generated or stored on College servers are not private and may be subject to such monitoring. College administrators may routinely review user files and communications;
- This document serves to inform appropriate system users that email sent or received by a public official or employee in connection with the transaction of public business may be a public record and subject to state archivist rules for retention and destruction.
The following conduct is strictly prohibited:
- Unauthorized attempts to view and/or use another person’s accounts, computer files, programs, or data.
- Attempts to use the College’s system for commercial or personal gain.
- Attempts to use, reproduce or distribute material on the College’s system in violation of copyright law or applicable provisions of use or license agreements.
- Attempts to gain unauthorized access to physical networks.
- Attempts to connect and gain access to wired network with equipment not owned or maintained by the College.
- Attempts to degrade, disrupt or vandalize the College’s equipment, software, materials or data or those of any other user of the College’s system or any of the agencies or other networks connected to the College’s system. This prohibition includes attempts to gain unauthorized access to restricted information, networks, or another user’s accounts or files.
- Attempts to disable, defeat or circumvent any College security facility.
- Sharing user identifications or passwords for any College computer or other device. User identifications and passwords help maintain individual accountability for technology usage. These are meant to be confidential.
- Attempts to intentionally access or download any text file or picture or engage in any conference that includes materials which are perceived as libelous, obscene, indecent, vulgar, profane or lewd; advertises any product or service not permitted to minors by law; constitutes insulting or fighting words, the very expression of which injures or harasses others; or presents a clear and present likelihood that, either because of its content or the manner of distribution, it will cause a material and substantial disruption of the proper and orderly operation of the College or College activities, will cause the commission of unlawful acts or violation of lawful board policies and/or administrative regulations;
- Attempts to gain access to any service via the College’s system which has a cost involved or attempts to incur other types of unauthorized costs. The user accessing such services will be responsible for these costs;
- Attempts to post or publish personal contact information unless authorized by the person in question. Personal contact information includes photographs, age, home address or phone numbers;
- Download or attempt to install software on College owned computers. Request and authorization for additional software is made through the appropriate channels.
- Knowingly access or transmit any confidential records of the College, our students, or vendors without adequate authority to do so. Employees must know what is and is not acceptable based on their position and function within the College.
- Engage in any activity restricted by local, state, federal, or international laws, including the non-compliance of FERPA regulations. The College will cooperate with any legitimate law enforcement activity.
- Using KCC’s computers and/or networks to send fraudulent or harassing messages including and but not limited to “spamming” or “flooding”.
- Attempting to deprive other users of KCC’s technology resources or access to systems/networks
System users will:
- Adhere to the same standards for communicating online that are expected in the classroom, and are consistent with board policy and administrative regulations.
- Respect other people’s time and cyberspace. Avoid downloading excessively large files.
- Take pride in communications. Check spelling and grammar.
- Respect the privacy of others. Do not read the mail or files of others without permission.
- Cite all quotes, references, and sources.
- User identifications and passwords help maintain individual accountability for technology usage. Passwords are confidential. College policy prohibits the sharing of user identifications or passwords for use of any College computer or other device.
- When choosing a password, it is imperative that the password is unique and difficult to guess. All passwords must be complex and should not be common words or names that could be easy to guess or easy for computer programs to crack. Below is the KCC Password Requirements. The College realizes that remembering passwords can be challenging; however, compromised security by lax passwords could be detrimental to the College or yourself.
- Passwords must contain at least eight characters from three of the following categories:
- Uppercase characters
- Lowercase characters
- Base 10 digits (0 - 9)
- Non-alphanumeric characters like: ~! @#$%^&*_- =`|\(){}[]:;”’<>,.?/
- Report security problems to your supervisor, instructor, or Human Resources.
- Students who violate general system user prohibitions shall be subject to discipline up to and including expulsion and/or revocation of College system access up to and including permanent loss of privileges.
- Violations of law will be reported to law enforcement officials.
- Disciplinary action may be appealed in accordance with established College procedures.
- Staff who violate general system user prohibitions shall be subject to discipline up to and including dismissal in accordance with board policy, negotiated agreements and applicable provisions of law.
- Violations of law will be reported to law enforcement officials.
Wireless and BYOD (Bring Your Own Device)
- The wireless network only provides internet access.
- KCC reserves the right to limit or ban systems from the network that are abusive.
- KCC is to ensure that wireless network use does not compromise the security and availability of other networks.
- Certain ports are blocked because of security issues.
- Blocked ports are liable to change to meet security concerns.
- KCC is not responsible for the content that is accessed over the wireless network.
- You are responsible for protecting your own computer or device.
Payment
It is the responsibility of the student to ensure that payment is made by the first Friday of term.
Failure to make timely payments or to make satisfactory payment arrangements by the first Friday of term may result in late fees and/or an administrative drop from classes. Unpaid balances from prior terms must be paid in full before registering for another term. Other college services, such as grades, diplomas, registration privileges, or any combination thereof may be withheld if students do not make satisfactory arrangements to meet their financial obligation to the College.
Contact the cashier or log into MyKCC if you have any questions related to your student statement balances or payments.
Photography, Video, and Digital Imaging
While Klamath Community College reserves the right to take candid photographs and video at public and College-sponsored events on and off College premises, and to use resulting images and video for internal and external distribution without seeking consent from each individual depicted, if an individual advises the photographer that he or she is declining to be photographed, the photographer will comply with that request.
KCC employees and agents will give notice of photo shoots in access-limited venues, including classrooms, laboratories, and offices. Photographers will comply with requests not to be photographed.
In posed or formal photo sessions, photographers will obtain verbal permission from photographed individuals.
Readmission
Students who stop out of college are asked by Student Services to set a return date for readmission. Students who were suspended from Klamath Community College and wish to return must file an appeal for readmission.
Refunds
For a refund, students must drop a course during the first week of the term. Classes of less than 10 weeks and some programs and courses have unique refund deadlines. Students with documented circumstances beyond their control may appeal for an exception.
Refund/Repayment of Financial Aid
See “Financial Aid.”
Repeating a Course
A student may receive financial aid for a repeated class under these conditions:
- All attempts of a given course will be recorded on the official transcript with the grade earned.
- Only one repeat per course is processed with the intent to earn a better grade.
- For each repeated course, the highest grade earned and any additional attempts after the first repeat will be included in the G.P.A. calculations.
- Grades not impacting G.P.A., are not recognized as repeats.
- Students are strongly encourage to consult with an academic advisor to determine whether repeating a course is advisable.
- Repeating a course may have an impact on financial aid and other matters.
Before repeating, students should consult with their advisor and if applicable Financial Aid and Veterans Services to avoid problems.
Note: Some grades do not affect the GPA and are therefore not recognized as repeats (e.g., “NP,” “P,” “I” or “AU”). Repeating a course does not impact GPA, but “W,” “NP” and I all calculate as a repeat.
Satisfactory Academic Progress (SAP)
All credit students must make satisfactory academic progress (SAP) toward their educational goals. Failure to do so will result in academic warning, probation, or suspension, and statuses that may hinder a student’s ability to receive financial aid. More information about SAP please refer to the Financial Aid section of the handbook.
Social Security Number (SSN)
Oregon Administrative Rule (OAR) 589-004-0400 authorizes Klamath Community College to ask students for their Social Security number. The SSN is used for reporting, research, record keeping, and tax documents required by the Internal Revenue Service. Students may opt out of providing the SSN, but must first sign an agreement of understanding of the consequences of not providing the SSN. Moreover, the Internal Revenue Service (IRS) requires KCC to request a student’s SSN, in writing, on two more occasions, so KCC will send two follow-up letters requesting the student provide their SSN pursuant to IRS requirements.
- The SSN is used by the Oregon Community College Unified Reporting System (OCCURS) in support of research by Oregon community colleges, the Department of Community Colleges and Workforce Development (CCWD), and the Oregon Community College Association.
- OCCURS gathers information about students and programs for state and federal reporting.
- It helps colleges plan, research, and develop programs for student success in educational programs and the workplace. Either OCCURS or the College may provide student SSNs or match SSNs to records from the following:
- State and private universities, colleges, and vocational schools, to learn how many students continue education and evaluate the use of community college courses for further education.
- The Oregon Employment Department, which gathers information (including employment and earnings) to help state and local agencies plan education and training services for job placement.
- The Oregon Department of Education, for reports to local, state, and federal government to learn about education, training, and job market trends for planning, research, and program improvement.
- The Oregon Department of Revenue and collection agencies, only for purposes of processing debts, and only if the College extended credit to a student.
- The American College Testing Service for students who took the COMPASS placement test for educational research purposes.
- The Internal Revenue Service for tax purposes.
- National Student Clearinghouse and other contracted agencies providing services to the College.
Student Publications
Klamath Community College is the legal publisher of recognized student publications. Publications at KCC will be supported through the following staffing structure:
- Student contributors to publications: afforded freedom of the press and speech, as guaranteed in the First Amendment to the Constitution of the United States. These rights will not be infringed upon by the College or any of its agencies, faculty, staff, or administrators. Students contributing to KCC publications shall follow the Society of Professional Journalists Code of Ethics.
- Student journalists can report on and editorialize about controversial issues that have the potential to affect the College, the community, the state, the nation, and the world. Also, under the “fair comment” rule, a student is free to express an opinion on any matter of public interest, including criticism of college policy and the performance of its faculty, staff, and administrators, as long as that criticism is not libelous.
- Student editors and managers: permitted to develop editorial policies and determine the coverage and content of the publications. Student editors and managers are expected to practice responsible journalism, including the avoidance of libel, indecency, undocumented allegations, personal attacks, harassment and innuendo as well as the avoidance of material that intentionally interferes with or disrupts the educational process. College-recognized student publications shall explicitly state on the editorial page that opinions expressed are not necessarily those of the College or the student body.
- College staff advisors to student publications: have the right to review and approve copy to protect the College from legal actions relating to obscenity, criminal or civil libel, or copyright infringement. In the event that a student author or editor are in opposition to an advisor’s concerns about an article or piece, the editorial review board shall review the issue and make a determination prior to publication.
- The selection of student publication staff/faculty advisors must be approved jointly by the vice president of Student Affairs and the vice president of Academic Affairs.
- Editorial review board (ERB): has the responsibility to review any disagreements between student authors/editors and advisors regarding items for publication, as well as any formal complaints that are submitted as a result of material that is published by a KCC student publication. The ERB will review and deliberate on evidence provided, and make a determination of responsibility in each case. Following that determination, the ERB will confer with the director of student conduct to determine any appropriate disciplinary sanctions against the individual student contributor, student editors/managers, and/or the student publication as a whole. Appeals of disciplinary sanctions will be reviewed by the vice president of Student Affairs and the executive director of human resources and legal services.
The membership of the Editorial Review Board will consist of:
- Two faculty members from writing/rhetoric (appointed by the dean of instruction)*;
- at least one staff member from the Communication Team;
- at least one at-large staff member, and
- the student president of the Associated Students of Klamath Community College.
Should a student publication wish to augment their income through advertising revenue, the initial approval to do so must be obtained through a formal request to the ERB. Subsequent to that approval,
each source of ad revenue (sponsors/advertisers) must be explicitly approved by the ERB prior to being included in a student publication.
It should be understood that the above regulations and processes must be followed regardless of the format of the student publication (printed or online). The KCC Student Publications Guidelines and the
KCC Social Media Guidelines are complementary. Should a situation occur in which the KCC student publications guidelines and the KCC social media guidelines are in opposition to one another, the social
media guidelines take precedent.
* To be assigned as appropriate, subject to faculty contract allowances.
Weapons
Weapons are prohibited other than as authorized by law enforcement, use for demonstration with prior sheriff’s office approval, or as provided by law.
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