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Klamath Community College    
 
    
 
  Nov 22, 2017
 
Catalog 2017-18

Financial Aid



Financial Aid

Types of Financial Aid

The four basic types of financial aid are grants, scholarships, loans, and work-study (student employment).

Financial aid is available for eligible students who are seeking a two-year degree or one-year certificate, have a high school diploma or GED, and who need assistance paying for their education. Students planning to receive financial aid need to verify that their file is complete with the Financial Aid Office. Students wishing to receive veterans education benefits need to provide a copy of their certificate of eligibility to the VA certifying official. The certificate of eligibility is sent to the student by the Department of Veterans Affairs after the student’s application has been processed. Recipients of vocational rehabilitation funds, tribal aid, or any other third-party aid need to check with the Business Office and Financial Aid Office to be sure all paperwork relative to their aid has been received.

Qualifications

  • File a Free Application for Federal Student Aid (FAFSA) online. Paper FAFSAs are available in the Financial Aid office or by calling (800) 433-3243.
  • Have a high school diploma or GED.
  • Be a United States citizen or an eligible non-citizen.
  • Males between the ages of 18 and 25 must be registered with the United States Selective Service.
  • Not be in default or owe a refund to a Title IV financial aid program.
  • Use the money you receive to meet the costs of attending KCC.
  • Be enrolled in a KCC two-year degree or one-year certificate program.
  • Maintain satisfactory academic progress by making academic progress toward your declared degree or certificate.

Application Information

Submit a FAFSA as early as October 1 the year preceding enrollment in courses. A FAFSA can be filed throughout the year. A FAFSA form must be filed for each school year between July 1 and June 30. This process takes time, and students must pay careful attention to each detail. To ensure adequate time to complete the financial aid file, KCC recommends applying at least three months before planning to enroll at KCC.

FAFSA applications are processed in the order they are received at the Department of Education and then sent electronically to the KCC Financial Aid Office. Please note the amount of financial aid offered depends on a student’s financial need (determined by the Department of Education from the information the student provides) and the availability of funds. Students are advised to apply early to maximize their financial aid award.

To file an application electronically go to www.fafsa.ed.gov and click on “Start a New FAFSA.” Applying electronically is the preferred method and will reduce application processing time by as much as 50%. Corrections are also processed quicker when done electronically. When students file a FAFSA electronically, they will sign it with a username and password.  

Checking Financial Aid Status

Log in to your student account at www.klamathcc.edu using your KCC user name and password. Newly registered students must create a new account. Click Student Record, the financial aid button and select the award year. Students will see current status including: available awards, transactions, and documents still required before financial aid can be awarded or disbursed.

Grants

Grants are considered to be “gift aid” because there is no requirement to repay the funds. The student has the responsibility to maintain satisfactory academic progress to maintain eligibility.

Federal Pell Grant

The Pell Grant Program was established by the federal government to provide a basic core of aid for eligible undergraduate students. Eligibility is determined by the Department of Education.

Eligibility Requirements:
  • Students must not have a bachelor’s degree.
Available Amounts:
  • Amounts are based on federal funding.
  • The maximum award for 2017-2018 is $5,920.00.
  • This amount may be adjusted annually by the federal government.
Other Information:
  • The Federal Financial Aid Processor will send a Student Aid Report (SAR) to the student indicating eligibility.
  • Eligibility may be transferred to any post-secondary school participating in federal programs.

Federal Supplemental Education Opportunity Grant

This grant is federally funded and awarded to the school in lump sums. The Department of Education will use the information collected in the FAFSA application to identify eligible students and notify the College.

Eligibility Requirements:
  • Students must not have a bachelor’s degree.
  • Students must be Pell Grant eligible.
  • Students must have unmet need in their package.
  • Students must maintain satisfactory academic progress.
Available Amounts:
  • Federal limits ranged from $100 to $4,000 per year for 2017-2018.
Other Information:
  • The U.S. Department of Education will use the information collected in the FAFSA application to identify eligible students and notify the College.

Oregon Opportunity Grant

Students who met the filing deadline for 2017-2018 will be considered for this grant.

The Free Application for Federal Student Aid (FAFSA) is the application for the Oregon Opportunity Grant. Eligibility and award amounts are based on the financial and demographic information the student provides on the FAFSA. Students must complete a new FAFSA annually to be considered for the Oregon Opportunity Grant as well as for other federal student aid, including Federal Pell Grants and Federal Stafford Loans. Award amounts are determined by the state.

Award Priority: Effective for the 2016-17 academic year, Oregon Opportunity Grants will be awarded first to students with the greatest financial need. OSAC will use a student’s federally calculated expected family contribution (EFC) to determine financial need. This is a change in policy resulting from the Legislative Assembly’s passage of House Bill 2407 during the 2015 regular legislative session.

2016-17 Award Amounts: A fixed amount of $2,250 is available for full-time, full-year attendance at any eligible Oregon-based postsecondary institution. Students’ financial need must have been at or above $2,100 to be considered. OSAC releases a portion of the award to the student’s school account at the start of each academic term (quarter or semester) and prorates awards for students enrolled at least half time.

Students must meet the following criteria:
  • Be a citizen or eligible noncitizen of the United States.
  • Be a resident of Oregon.
  • Be an undergraduate student with no prior bachelor’s degrees.
  • Be enrolled at least half-time in an eligible degree-granting program at a participating Oregon community college or four-year public, or private, nonprofit Oregon postsecondary institution.
  • Maintain satisfactory academic progress.
  • Have no defaults on federal student loans or owe refunds of federal student grants.
  • Meet federal selective service registration and illegal drug conviction requirements.
  • Not be incarcerated.
  • Not be enrolled in a program leading to a degree in theology, divinity or religious education.

Oregon Promise Grant

Oregon Promise is a state grant program that covers most tuition at an Oregon community college. Oregon Promise is for recent Oregon high school graduates and GED recipients who enroll in an Oregon community college within six months of graduation. You must meet all the following criteria:

  • Complete an Oregon Promise Grant Application by the appropriate deadline.
  • Be a recent Oregon high school graduate or GED recipient.
  • Document a 2.5 cumulative high school GPA or higher or a GED score of 145 or higher on each test.
  • Plan to attend at least half-time at an Oregon community college within six months of high school graduation or GED completion.
  • Be an Oregon resident for at least 12 months prior to attendance.
  • Have filed a FAFSA or ORSAA application and listed at least one Oregon community college.
  • Must not have more than 90 college credits completed or attempted.
How do I apply?
  1. Create an account in the OSAC Student Portal.
  2. Complete Oregon Promise Application in OSAC Student Portal by the deadline (see above).
  3. Verify your GPA or GED score. Follow instructions in OSAC Student Portal.
  4. Complete the FAFSA or ORSAA, starting October 1.
    1. List at least one Oregon community college.
    2. Determine if you should complete the ORSAA by using the ORSAA Pre-Filter.
How will I be notified if I’m awarded?

You should frequently check your award status in the OSAC Student Portal. OSAC will also notify you by email once you have been awarded.

Award size is determined by these factors:

  1. Federal Pell Grant and Oregon Opportunity Grant award amounts: Oregon Promise pays remaining tuition amount (up to 12 credits per term) after all need-based federal and state grants have been applied.
  2. Number of credits taken: Oregon Promise is prorated based on standard enrollment ranges. Student must attend at least half time (6 to 8 credits) to be awarded. Those who attend 9 to 11 credits are considered 3/4-time, while those who attend for 12 or more credits are considered full time. Note: Oregon Promise covers up to 12 credits per term. Students are financially responsible for any additional credits past 12 per term.
  3. Tuition of Oregon community college: Oregon Promise will cover up to the average tuition charged by Oregon community colleges. Some community colleges have a higher or lower tuition cost than this average. If the tuition cost is above the average, the student is responsible for the difference. If the tuition cost is below this average, Oregon Promise pays up to that college’s tuition cost and not more.
How much money will I receive?

For full-time students, awards range from $1,000 to $3,397 per year (from $283 to $1,082 per term after a $50 co-pay has been deducted) depending on your financial need and other state and federal grants that you have been awarded. The College will automatically deduct a $50 co-pay from the award each term.

How do I remain eligible for Oregon Promise?
  • Complete first-year experience as directed by the community college. First-year experience varies depending on the college. If you have questions, contact your college’s financial aid office.
  • Maintain satisfactory academic progress, which is determined by your community college.
  • Maintain at least half-time continuous enrollment (six or more credits) during Fall, Winter, and Spring Terms.
  • Verify your FAFSA information if selected by your college’s financial aid office. Contact your college’s financial aid office for questions about this process.
  • Have attempted or completed no more than 90 credits.

Scholarships

Considered to be gift aid because there is no requirement to repay the funds. The student has the responsibility to maintain satisfactory academic progress and fulfill all other requirements set forth by the individual scholarship program to maintain eligibility.

The following scholarships are available but not necessarily each year. The amount and eligibility requirements are published at the time of application, which is usually September.

  • Betty Gray ECE Scholarship
  • Erin Andrews Endowment Scholarship
  • Evening Primrose Scholarship
  • JW Kerns Inc. Scholarship
  • KCC General Scholarship
  • Masami Foods Endowment Scholarship
  • Rogue Valley Corvette Club Scholarship
  • Ron & Myrtle Mason Endowment Scholarship
  • Soroptimist International of Klamath Falls Endowment Scholarship
  • Susan Channell Endowment Scholarship

Scholarship opportunities are also available through iGrad.

Federal Loans

Loans are considered to be self-help and require repayment. There are several different types of loan programs available to students including Federal Stafford Subsidized Loans, Federal Stafford Unsubsidized Loans, and Federal PLUS loans.

Federal Subsidized Stafford Loan

  • The Subsidized Stafford Loan is a fixed interest loan awarded based on financial need. If a student qualifies, the federal government will pay the interest on the loan while in school or during any period of authorized deferment.
  • If a student is a first-time borrower, loan funds will not disburse until 30 days after the term begins.
  • If a student accepts loan funds, they will be required to attend entrance counseling and submit a MPN prior to disbursement.
  • The interest rate for 2016-2017 is fixed at 3.76%.
  • The origination fee for 2016-17 is fixed at 1.068%.
  • New borrowers can only receive subsidy on their subsidized loans for 150% of the published length of their declared program.
  • Updated award amounts will be available July 2017.
Annual Loan Limits:
  • First-year undergraduate students may borrow up to $3,500 if eligible.
  • Second-year undergraduate students may borrow up to $4,500 if eligible

Federal Unsubsidized Stafford Loan (Direct Loan)

  • The Unsubsidized Stafford Loan is not based on financial need. Interest begins to accrue as soon as the loan is disbursed. The federal government does not pay the interest on this type of loan. Students may pay the interest while in school, or the interest can be capitalized and included in the repayment amount. To set up interest payments, please contact the servicer.
  • If a student is a first-time borrower, loan funds will not disburse until 30 days after the term begins.
  • If a student accepts loan funds, they will be required to attend entrance counseling and submit a MPN prior to disbursement.
  • The interest rate for 2016-2017 is fixed at 3.76%.
  • The origination fee for 2016-17 is fixed at 1.068%.
  • Updated award amounts will be available July 2017.

The following chart shows the annual and aggregate limits for subsidized and unsubsidized loans.

Year

Dependent Students (except students whose parents are unable to obtain PLUS Loans)

Independent Students (and dependent undergraduate students whose parents are unable to obtain PLUS Loans)

First-Year Undergraduate Annual Loan Limit

$5,500–No more than $3,500 of this amount may be in subsidized loans.

$9,500–No more than $3,500 of this amount may be in subsidized loans.

Second-Year Undergraduate Annual Loan Limit

$6,500–No more than $4,500 of this amount may be in subsidized loans.

$10,500–No more than $4,500 of this amount may be in subsidized loans.

Available Amounts:

Students may borrow the cost of attendance minus the amount of financial aid and scholarships awarded up to the annual loan limits. An independent student’s annual loan limit is $6,000. A dependent student’s annual loan limit is between $2,000 and $5,500 depending on subsidized loan eligibility.

All borrowers must complete a master promissory note and in-person entrance counseling before loans can be disbursed. Students must complete an exit interview when they graduate, withdraw, or drop below half-time enrollment. Otherwise final official transcripts will not be released.

Federal PLUS Loan

PLUS loans are loans taken out by parents, stepparents, or legal guardians of dependent undergraduates to assist them with educational expenses.

Eligibility Requirements:

Financial need is not a requirement to qualify for this loan. However, this loan is based on the borrower’s credit history. Each applicant is subject to a credit check.

Available Amounts:
  • The Federal PLUS loan may not exceed the annual cost of education at KCC, less any financial aid awarded to the student. The interest rate for 2016-17 is fixed at 6.31%.
  • The parents, stepparents, or legal guardians are responsible for the repayment of the loan including the interest that accrues on the loan during any period.
Other Information:

These loans may require repayment to begin before the student has graduated. Specific repayment information should be obtained from the lender. Interest begins to accrue as soon as the loan is disbursed.

Federal Work-Study

  • Work-Study is considered self-help aid in the form of part-time employment as a means of financial assistance.
  • Work-Study provides part-time employment on campus for students who meet eligibility requirements. Students may work up to 20 hours per week during the academic year to earn the amount listed on their award notification if eligible.
Eligibility Requirements

Students must demonstrate financial need.

Available Amount

The awarded amount will vary each year depending on available funds. Wages for Work-Study are $10.00 per hour for the 2017-18 academic year. This is subject to change each year.

Standards of Satisfactory Academic Progress

To receive federal financial aid at KCC, a student must meet the standards of satisfactory academic progress. Failure to meet any of the standard requirements will result in warning or disqualification from receiving federal financial aid. Failure to meet satisfactory academic progress may result in warning, probation, or academic suspensions from attending KCC.

Klamath Community College, in compliance with Federal Regulation 668.34, requires students maintain satisfactory academic progress to continue eligibility to enroll in classes and receive federal financial aid (grants and loans). Satisfactory academic progress means maintaining a minimum term GPA of 2.00 and a 66.67% or higher completion rate. The completion rate is based on the number of credits that the student is enrolled in as of the published add/drop deadline. Grades of W, I or F do not count as successful completion of a class. Klamath Community College will apply the satisfactory academic progress standards at the completion of the term after grades are posted. Listed below are the completion requirements:

If a student is enrolled in:

A student must complete with a 2.00 or higher GPA
20 credits 14 credits
19 credits 13 credits
18 credits 12 credits
17 credits 12 credits
16 credits 11 credits
15 credits 10 credits
14 credits 10 credits
13 credits 9 credits
12 credits 8 credits
11 credits 8 credits
10 credits 7 credits
9 credits 6 credits
8 credits 6 credits
7 credits 5 credits
6 credits 4 credits
5 credits 4 credits
4 credits 3 credits
3 credits 2 credits
2 credits 2 credits
1 credit 1 credit

The US Department of Education and KCC have defined the following terms associated with satisfactory academic progress:

Academic and Financial Aid Warning

The status assigned to a student the first term the student fails to make satisfactory academic progress. The student is eligible to enroll in classes and receive federal financial aid unless the student received all F’s or W’s where a financial aid appeal will be required. The student must meet the satisfactory academic standards for this term to continue financial aid eligibility. Student must complete a student success plan with their advisor or Enrollment Services.

Financial Aid Disqualification

The status assigned to a student who has failed to make the standards of satisfactory progress more than one term. The student is not eligible to receive federal financial aid unless an appeal is filed according to the school’s guidelines and the appeal is granted. If the appeal is granted, the student’s status changes to financial aid probation.

Academic and Financial Aid Appeal

The process a student completes who has not met the satisfactory academic progress standards by petitioning for reconsideration of eligibility of federal financial aid and/or eligibility to enroll in classes. The appeal must include why the student failed to meet the standards, the resolution of the issue, and the student’s plan for success.

Academic and Financial Aid Probation

The status assigned by the school to a student who fails to meet satisfactory academic progress for a second term and has had eligibility for financial aid reinstated through the appeal process. KCC can enforce enrollment restrictions (i.e., half-time enrollment, submission of an academic plan, etc.) if it appears these restrictions will aid in the student’s success. A student on probation may receive aid and must meet the satisfactory academic standards to continue to be eligible to enroll in classes and receive federal financial Aid.

Academic Suspension

The status assigned by the school to a student who fails to meet satisfactory academic progress for a third term. The student is not eligible to enroll in classes unless an appeal is filed according to the school’s guidelines and the appeal is granted. The student is not eligible to receive federal financial aid. Degree-seeking students will be placed on suspension after completing 36 credits if their cumulative GPA is below 1.75.

  1. Federal financial aid eligibility is limited to 150% of a program’s credit length (135 credits for a 90-credit two-year degree and 68 credits for a 45-credit one-year certificate.) Credits transferred from other colleges that are accepted at KCC toward your program of study and credits attempted using your own resources are included in the calculation of the maximum credit length. When it becomes apparent that a student cannot graduate within this period, the student becomes ineligible for federal financial aid. If this occurs, the Financial Aid Office will notify the student in writing.
  2. Enrollment for financial aid purposes will be set based on enrollment as of 5:00 pm on the last day to add or drop classes for a term. For a course to be counted toward financial aid enrollment it must count toward the two-year degree or one-year certificate the student is pursuing. Elective credits above what is required to receive the two-year degree or one-year certificate will not be eligible to be included for financial aid enrollment.
  3. Developmental courses (courses below the 100-level) are eligible for federal financial aid up to 45 attempted credits. No additional developmental courses will be funded after 45 credits have been attempted.
  4. Only developmental courses and courses that apply to a degree or certificate are eligible for federal financial aid. Courses that are not eligible for federal financial aid include Adult Basic Education, GED, high school completion, extended studies courses, challenge courses, one-credit workshops, and special topic courses that exceed the degree requirements per the KCC catalog. Students cannot receive federal financial aid while enrolled in high school or a GED program.
  5. Repeated coursework may be eligible to be counted toward a student’s enrollment for federal financial aid under the following condition: a previously completed course may be included once to receive a higher grade or complete the course. However, both attempts will be counted as attempted credits toward the program credit limit.
  6. Programs with fewer than 45 credits or one academic year (i.e., Career Pathways) are not eligible for federal financial aid.

Klamath Community College is not responsible for any actions taken by a student in anticipation of receiving federal financial aid. Students are advised to verify their financial aid status and eligibility each term.

Failure to meet eligibility standards will at least result in the following action:

 

Financial Aid

Academic

Action

1st Term:

    Warning

Warning

Letter sent indicating warning status.


Financial aid may be delayed.


Must complete an individualized student success plan with advisor or student services.


A separate letter will be sent if repayment of financial aid is required.


If a zero GPA is obtained and financial aid was disbursed, money will be owed to the institution. An appeal will be required.

2nd Term:

Disqualification

Probation

Letter sent outlining appeal process.


If approved financial aid may be delayed.


Must file an appeal to be considered for reinstatement of eligibility for federal financial aid.


Recommendations of appeal committee must be followed.


A separate letter will be sent if repayment of financial aid is required.


If a zero GPA is obtained and financial aid was disbursed, money will be owed to the institution. An appeal will be required.

3rd Term:

Not Aid Eligible

Suspension from enrollment at KCC

Must file an appeal to be considered for reinstatement of eligibility to enroll in classes and to receive federal financial aid.


If approved financial aid may be delayed.


Recommendations of the appeal committee must be followed.


A separate letter will be sent if repayment of financial aid is required.


If a zero GPA is obtained and financial aid was disbursed, money will be owed to the institution. An appeal will be required.

Zero GPA definition: A student who receives all F’s and/or W’s for the term.

If you are required to file an appeal, federal regulation requires that you include the following:

What Occurred:

The US Department of Education has identified the following conditions as appropriate for filing an appeal to reinstate financial aid eligibility: death of a relative, injury or illness of the student, or other special circumstances. However, multiple appeals for the same condition are not allowed under the regulations. The Department of Education has also identified that failure to attend classes or not focusing on coursework are not considered conditions that are appropriate to file an appeal.

Resolution:

Describe the steps you have taken to resolve the issue. For example, if you had childcare issues, how have your resolved them?

Plan for Success:

Explain your plan for success this term and in future terms. Please include changes that have taken place to ensure your future success.

Documentation:

REQUIRED: Signed statement from student and ALL appropriate documentation (doctor’s statement, court document, etc.).  Additional statements from family/friends must be notarized to be considered.

Appeal Results

Students will be notified in writing of the decision of the Appeal Committee.

  • If the appeal is granted, the written notification will include required conditions of continued financial aid and/or enrollment eligibility. Failure to comply with these required conditions will result in actions by the college up to and including administrative drop from classes or suspending receipt of financial aid until the required conditions have been met.
  • If the appeal is denied, the Appeals Committee will identify to the student the actions necessary to regain eligibility for financial aid and/or enrollment. If a student feels that their appeal included all required elements (what occurred, resolution, plan for success and documentation) and the Appeals Committee did not apply the federal regulations appropriately, the student can speak to the Dean of Enrollment to request a review of the outcome of the appeal by the Vice President.

 

NOTE: Students who have a zero GPA or who withdraw from all courses in a term may be required to return a portion of the federal financial aid funds they received. Students with an outstanding debt to the College will not be allowed to register for subsequent terms, remain enrolled in classes, or receive official transcripts until the debt has been paid in full.

Refund/Repayment Policy

If you withdraw or stop attending classes, you may be subject to repayment of financial aid funds per the following policy:

  • If a student withdraws from all classes or earns a zero GPA for the term, the Financial Aid Office will recalculate the account to determine if the student must repay a portion of the financial aid received. If repayment is required, the student will receive notification from the Business Office. Because the student has failed to meet the standards of satisfactory academic progress, the student will either be placed in warning or disqualified from receiving additional financial aid. If the student is disqualified a completed Financial Aid Eligibility Appeal form must be submitted for the Appeals Committee to consider. However, the appeal will not be heard until the debt to the institution has been paid in full.
  • The student’s account will be charged with any portion of unearned aid that the school is responsible for returning to the Department of Education. This charge will result in both a financial hold and transcript hold being placed on the student’s account.
  • If the student has received a Stafford (subsidized or unsubsidized) loan, the student is responsible for paying back any unearned amount of the loan funds that they received under the terms of the loan.
  • Students will have up to 45 calendar days to make acceptable financial arrangements for repaying the over award or the account will be sent to collections.
  • In accordance with Board Policy 720.0110, a student must meet all financial obligations to the College in order to qualify for continued enrollment.